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Posted Dec 23

Assistant Finance Controller

International Rescue Committee - IRC
Addis Ababa, Ethiopia Full Time

Assistant Finance Controller


Salary:

24,535.00 - 27,050.00


Job Description

The IRC is a non-governmental organization operating in 26 countries in the world. IRC started operation in Ethiopia in year 2000, currently working in five regions in providing relief services to refugees, victims of drought, and war affected populations.

WE WORK WITH THE BEST

WORK FOR IRC

Internal/External Advertisement

Position- Assistant Finance Controller

Location- Addis Ababa

Length of Employment- Open

Monthly salary & benefits- ETB 24,535.00 – 27,050.00/month based on the candidate’s qualification, experience and previous earning history, plus 15% of Transportation allowance & 15% PF & Pension contribution.

Posting Date- December 23, 2016

Closing Date- January 01, 2017

Vacancy Code- 01/441

PROGRAM BACKGROUND:

REPORTING

Reporting to the Finance Controller, Assistant Finance Controller will be based in Addis Ababa and responsible for the IRC Ethiopia Program finance operation, internal control, budget & grant management functions, including managing Budget Vs Actual, donor reports, developing donor compliance cheat sheets, staff capacity building and assisting FC on general Finance operation & grants management.

SPECIFIC RESPONSIBILITIES:

The incumbent is responsible for ensuring that the day-to-day accounting operations and financial management functions are performed in accordance with IRC and country office policy and procedures. Specific responsibilities within each functional area are as follows:

1. SUN Processing

a. Control over and/or entry of changes to the Chart of Accounts, Analysis Codes and Exchange Rates

b. Performing or supervising the posting of entries ensuring proper controls are enforced and appropriate systems in place to maintain all required supporting documentation.

c. Production of required monthly and ad hoc reports.

d. Developing expertise to control the system, develop new reports and be able to train staff in processing of data.

e) Ensuring budgets are loaded on a timely basis

f) Ensuring a backup and retention procedure is in place and followed for all SUN master files

2. Donor Reports

a. Preparation of draft donor reports for review by the Finance Controller

b. Analysis of actual to budget results to identify problems in accounting or compliance

c. Identification of procedural or training issues to be addressed to improve the quality of report data.

d. Preparation of the creation of detail level budgets in IRC SUN format to ensure required donor reports can be produced form the accounting system

3. Field Office Training & Support

a. Acting as the primary liaison for the field office finance staff for policy or procedure questions

b. By frequent visits to the field offices providing training to finance staff on IRC accounting procedures and requirements, assists the Field Coordinators and program staff in finance related issues and activities.

c. Review of financial data submitted by the field to identify weaknesses or problems being encountered by field finance staff and recommend corrective action.

d. In conjunction with the Finance Controller developing or revising policy and procedures and assists in the implementation.

4. Balance Sheet Accounts

a. Supervise all balance sheet account reconciliation's on a timely basis

b. Ensuring differences or discrepancies are brought to the attention of the FC and that appropriate action is taken.

c. Recommending standard formats for reconciliation's and/or procedures to improve the underlying accounting, control or processing of transactions to minimize errors or omissions.

5. Procurement Accounting

a. The review of and accounting for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments

b. Maintaining a system to track commitments and outstanding contract amounts.

c. Providing input to Purchase Request approvals to ensure commitments are considered before further purchases approved

d. Primary responsibility for liaison with logistics/procurement.

6. Cash/Bank - Processing

a. Supervision of the processing of bank and cash transactions.

b. Ensuring internal control procedures are followed for all cash disbursements, receipts and transfers

c. Preparation or oversight of the preparation of the cash accounting worksheet

d. Liaison with bank officials to resolve problems or facilitate improved service.

7. Cash Forecasting

a. Preparation of cash forecasts and CTR for the country program

b. Monitoring cash usage and requirements and advises the Finance Controller of possible unusual activity or requirements

c. Working with field and program coordinators to help them develop more accurate cash forecasts

8. Cost Accounting.

a. Providing recommendations for cost allocation systems in accordance with donor regulations

b. Assisting in or reviewing physical inventory counts and ensuring proper valuation and accounting for inventory or supply items.

9. National Payroll

a. The processing of the national payroll ensuring standard financial controls are maintained

b. Ensuring payroll reports and cash is distributed to the required locations in time for all staff to be paid by the last day of the month.

c. Supervise preparation of the necessary related accounting entries including salary allocations

10. Internal Audit

a. Internal audit activities as required by the Finance Controller

b. Reviews of controls and monitoring of compliance with established procedures.

c. Preparation of written reports for review by the Controller which identify key issues and provide recommendations for improving control processes or procedures

11. Budgets

a. Assisting in the preparation and maintenance of the country's Operating Budget to ensure data is complete and maintained on a timely basis.

b. Preparation of monthly management reports analyzing the use of unrestricted funding versus approved allocation.

c. Assisting in the development and preparation of cost allocation processes for overarching costs that comply with donor regulations on allowable costs.

d. Working with program staff to prepare grant budgets to support new proposals or realignments to ensure adequate coverage of country operating costs and NY direct and indirect costs.

e. Review of actual vs. budget results to ensure maximum utilization of budgeted amounts and to provide recommendations for realignments as required.

12. Other Duties

a. Contribute to the overall proper functioning of the Finance department by taking on any other duties assigned by supervisor.

b. Contribute to the overall improvement of the financial and accounting system in Ethiopia by providing recommendation to supervisor for consideration on specific areas that could be improved.

c. Contribute to team work and team play.

KEY WORKING RELATIONSHIPS:

Internal: Finance Controller, Addis & Field finance team, Grant reporting and compliance unit, Program & Field Coordinators/Managers, support managers

Job Requirements

QUALIFICATIONS

EDUCATION: First Degree/Post Graduate Degree (MA and Msc) in Accounting, Business Administration, Commerce or Finance with a recognized professional certificate in accounting (CPA or equivalent certification would be preferred).

EXPERIENCE: Minimum of 8/5 years of accounting experience respectively for first Degree/Postgraduate degree with 4 year direct supervisory experience. Experienced with various PC and financial related software (spreadsheets, accounting packages).

SKILLS AND ABILITIES:

  • Must be able to function comfortably in a complex work environment, working and prioritizing multiple tasks.
  • Committed to the mission and principles of the International Rescue Committee
  • Able to communicate effectively (written and verbal) in English with program staff, management and employees
  • Experience in SUN systems accounting software, willing to travel to IRC Ethiopia field sites as required.
  • Comfortable with making decisions.
  • Good supervisory, time management and interpersonal skills
  • Preferred: Familiarity with donor budgeting and reporting formats (UNHCR, ECHO, USG, EU, Irish Aid, UN, etc)

How to Apply

How to apply:

· Please send your CV, application letter and copies of credentials to the following address: IRC Addis Ababa office P.O.BOX: 107 code 1110

· Please include 3 references from current and former employers.

· Applications will not be returned. IRC discourages phone calls or personal visits.

· Only applicants meeting the minimum qualification will be short listed and contacted.

Your application letter/cover letter must include the following information.

· Name of the position you have applied for

· Date of application

· Summary of your qualifications and experience

· Motivation/objective of why you have applied for the job

· Permanent Address and present address (if different form permanent) and telephone number

· Disclose any family relationships with existing IRC employees.

Are any of your relatives employed by International Rescue committee (IRC)?

If answer is “yes”, give the following information:

YES NO

NAME

Relationship

Position

Office/field office

IRC is an equal employment opportunity employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status or disability.

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