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Posted Dec 27

Resource Management Officer (Finance)

International Organization for Migration (IOM)
Addis Ababa, Ethiopia Full Time

Job description

Position Title Resources Management Officer (Finance)

Duty Station :Addis Ababa, Ethiopia Classification Professional Staff, Grade P2

Type of Appointment : Fixed term, One year with possibility of extension with possibility of extension

Estimated Start Date :As soon as possible

Closing Date : 11 January 2017

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

For The Purpose Of The Vacancy, The Following Candidates Are Considered As First-tier Candidates

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged.

  • Internal candidates
  • Qualified applicants from the following NMS countries:

  • Antigua and Barbuda, Benin, Bahamas, Botswana, Belize, Congo, Cabo



    Verde, Djibouti, Micronesia (Federated States of), Gabon, Gambia,



    Guyana, Iceland, Cambodia, Comoros, Lesotho, Luxembourg, Libya,



    Montenegro, Marshall Islands, Mongolia, Mauritania, Maldives, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, El Salvador, Swaziland, Timor-Leste, Trinidad and Tobago, United Republic of Tanzania, Holy See, Saint Vincent and the Grenadines, Venezuela



    (Bolivarian Republic of), Vanuatu, Samoa



    Context



    Under the direct supervision of the Resource Management Officer (RMO) and the overall supervision of the Chief of Mission in Addis Ababa, and in close coordination with relevant units at Headquarters (HQs) and Regional Office in Kenya, the successful candidate will be responsible and accountable for monitoring the budgetary, financial, human resources and administrative functions of the Mission.



    Core Functions / Responsibilities



  • Provide administrative support in monitoring and overseeing the financial management for all activities in Addis Ababa including the oversight of financial expenditure and accountability. 2. Undertake financial analysis of projects in the Mission in coordination with the RMO. 3. Prepare donor financial reports in accordance with IOM regulations and established procedures in close coordination with the RMO as well as relevant units in HQs or Regional Office Kenya.

  • Page 1 / 44. Forecast cash flows according to activities in the Mission and ensure daily control of funds disbursed; ensure funding is received in accordance with donor agreements.



  • Assist in preparing annual budget for the Mission, monitor budget control and report variances between budget and actual expenditures, and assist in the preparation of budgets for new programmes.
  • Provide support to Project Managers throughout the project cycle to ensure compliance with IOMs ’policies and procedures and any donor-specific requirements.
  • Maintain the financial reporting system to ensure timely provision of information to relevant units within IOM.
  • Inspect payroll versus budgets, ensuring that salaries are correctly allocated to projects consistent with IOM's projectization criteria.
  • Suggest procedural improvements and assist in training local staff in the relevant areas of administration and finance.
  • Assist in the supervision of the Mission’s administrative functions, including recruitment, retention, promotion, separation, and other related activities, in accordance with the Organization’s policies and procedures in close coordination with the RMO as required. 11. Work closely with other internal functional units of the Mission, as well as banking, donors and government counterparts and other stakeholders as required in the performance of the accounting function.
  • Liaise with relevant units at HQs and Regional Office Kenya with regards to the financial activities of the Mission.
  • Assist the RMO in facilitation of internal and external/projects audits.
  • Perform such other duties as may be assigned.

  • Required Qualifications And Experience



    Education



  • Master’s degree in Accounting, Finance, Business Administration or a related field from an accredited academic institution with two years of relevant professional experience; or
  • University degree in the above fields with four years of relevant professional experience.
  • Professional certification as Chartered Accountant or Certified Public Accountant is an advantage.

  • Experience



  • Experience in finance, accounting and administration;
  • Ability to prepare clear and concise reports, supervise staff and coordinate administrative activities;
  • Good level of computer literacy, in particular, experience in computerized accounting systems and software;

  • Page 2 / 4
  • Good knowledge of MS Office specifically EXCEL;

  • Knowledge of IOM accounting systems, software and procedures.

  • Languages



    Fluency in English is required.



    Desirable Competencies



    Behavioral



  • Accountability – takes responsibility for action and manages constructive criticisms
  • Client Orientation – works effectively well with client and stakeholders
  • Continuous Learning – promotes continuous learning for self and others
  • Communication – listens and communicates clearly, adapting delivery to the audience
  • Creativity and Initiative – actively seeks new ways of improving programmes or services
  • Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
  • Performance Management – identify ways and implement actions to improve performance of self and others.
  • Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
  • Professionalism - displays mastery of subject matter
  • Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
  • Technological Awareness - displays awareness of relevant technological solutions;
  • Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

  • Other



    Internationally recruited professional staff are required to be mobile.



    Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.



    Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.



    How To Apply



    Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 11 January 2017 at the latest, referring to this advertisement.



    For Further Information, Please Refer To



    http://www.iom.int/cms/en/sites/iom/home/about-iom... In order for an application to be considered valid, IOM only accepts online profiles duly completed.



    Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.



    Posting Period



    Page 3 / 4From 27.12.2016 to 11.01.2017



    Requisition: VN 2016/265(P)-Resource Management Officer(Finance)(P2)-Addis Ababa, Et (54926778) Released



    Posting: Posting NC54926779 (54926779) Released



    Page 4 / 4

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