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Posted Dec 27

RDPP Program Coordinator

International Rescue Committee - IRC
Addis Ababa, Ethiopia Full Time

RDPP Program Coordinator


Salary: Birr33,380.00


Job Description

The IRC is a non-governmental organization operating in 26 countries in the world. IRC started operation in Ethiopia in year 2000, currently working in five regions in providing relief services to refugees, victims of drought, and war affected populations.

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Position- RDPP Program Coordinator

Location- Addis Ababa

Length of Employment- Definite

Monthly salary & benefits- ETB 33,380.00 – 36,801.00/month based on the candidate’s qualification, experience and previous earning history, plus 15% of Transportation allowance & 15% PF & Pension contribution.

Posting Date- December 27, 2016

Closing Date- January 05, 2017

Vacancy Code- 01/442

PROGRAM BACKGROUND:

The Regional Development and Protection Program (RDPP) is launched by the European Union Emergency Trust Fund for Stability and Addressing the Root Causes of Irregular Migration and Displaced Persons in Africa (EU Trust Fund). The program is comprised of five geographically-based projects: Tigray, Jijiga, Afar, Dolo Ado and Urban context. The International Rescue Committee (IRC) in Ethiopia is the lead agency for the Tigray lot consortium, with its partners: the Norwegian Refugee Council (NRC), the Danish Refugee Council (DRC) and the Ethiopian Orthodox Church Development and Inter church Aid Commission (DICAC). The IRC is also a partner in the Jijiga-based lot, the consortium being led by Save the Children, also working with DRC and the Organization for Welfare and Development in Action (OWDA).

The global objective is to create evidence-based, innovative and sustainable development and protection solutions for refugees and their host communities in Ethiopia, hence providing alternatives to irregular primary and secondary movements. The RDPP projects all have four main objectives: 1- basic water, energy and education service delivery; 2- improved livelihood and employment opportunities; 3- improved protection; and 4- Strengthened capacities of local authorities and multi-stakeholder coordination platforms to cooperate in developing an integrated approach for refugees, host communities and mixed migration flows. Projects are meant to serve both refugee and host community populations, and will be for a period of 3 years.

The IRC is recruiting an experienced professional for the position of RDPP Program Coordinator responsible for the overall management of IRC activities in both the Tigray and Jijiga projects. This position is based in Addis Ababa, with frequent travel to implementation areas in Tigray and Somali Regions (approximately 60-70% time in the field, and 30-40% of time in Addis Ababa.

The position will work closely with IRC Sector Coordinators and Managers for Environmental Health (EH) and Children and Youth, Protection and Development (CYPD); Field Coordinators in Shire and Jijiga; and Finance, Human Resources and Supply Chain teams in Addis Ababa and the field. The position reports to the Deputy Director for Programs on day-to-day project management and implementation. The offer to the successful applicant is pending signing the project contracts with the donor.

Scope

The RDPP Program Coordinator provides leadership and is responsible for all aspects of the project: programmatic, human resources, operational and financial management within the scope of IRC’s responsibilities under the project. In coordination with the Shire and the Jijiga Field Coordinators, and respective Technical Sector Coordinators/Managers, he/she will directly supervise RDPP staff, supporting them with all aspects of project implementation and monitoring, ensuring completion of activities to a high quality and on a timely basis as defined in the project documents. Particular experience in the project management and good understanding of the Ethiopian context will be essential in this role.

Project Management

  • Supervise program progress and coordinate activities to ensure that the program meets targets in a timely fashion.
  • Work with Technical Sectors Staff to develop guidelines and tools required for staff to implement key project activities consistently and effectively, as well as to monitor and track appropriately.
  • Lead the process of engaging with all relevant project stakeholders in agreeing on the relevant project-specific activities and modalities that have to be established.
  • Lead/actively participate in the process of developing/re-designing monitoring and tracking tools, with support from the Accountability and Learning Coordinator.
  • Ensure that the donor rules and regulations, as well as IRC policies and procedures, are understood by staff, followed and adhered to.
  • Help create coherent and efficient project staffing/reporting structure. Assess continuously and propose necessary revisions.
  • Maintain updated knowledge of other similar projects in the areas of intervention, particularly refugee programming and complementary activities funded by European donors, to avoid duplication.
  • Lead the process of preparing and signing of the Government Agreements.
  • Work closely with the Country Director (CD), Deputy Director for Programs (DDP), Deputy Director for Operations (DDO), and the Field Coordinators to ensure that any operational concerns are properly addressed.

Project Monitoring and Reporting

  • Develop detailed activity, budget plans and monitoring tools for the project, and monitor progress against plans ensuring that project objectives and indicators are achieved.
  • Monitor the implementation of all components of the project, with a focus on keeping activities on track for completion and meeting project milestone-based payment plan.
  • Compile project related narrative reports (monthly/quarterly reports, ad hoc reports, donors report, etc) and submit to the Grants Unit for review.
  • Assist the IRC Finance Department in preparing the financial reports, as needed.

Coordination, Representation and Special Tasks

  • Serve as IRC focal point for the RDPP project including, but not limited to, representing IRC at the RDPP coordination meetings with the donor and the other RDPP consortia leads at the Delegation of the European Union in Addis Ababa, and with the Save the Children RDPP team for the Jijiga lot
  • Organize, coordinate and chair RDPP Shire project meetings as necessary. Take lead in disseminating key actions and decisions to all the relevant staff/stakeholders.
  • Represent the project and maintain regular working relationships with local communities, government departments, international agencies, local partners and donors as required.
  • Ensure regular communication with Addis Ababa-based Technical Sectors staff for feedback, updates and guidance as required.
  • Supervise and complete special projects as assigned by the DDP or CD that may fall outside of this job description.

Operations (HR, Logistics and Finance)

  • Work closely with the IRC Supply Chain to ensure that high priority purchases are monitored and completed on time.
  • Coordinate with the Supply Chain, Finance and all other relevant departments with the consortium level tenders that IRC will lead. Coordinate communication between Consortium Members and IRC in these processes.
  • Assist relevant Supply Chain, Finance and EH staff, as needed, to ensure that tenders are prepared in accordance with the projects and IRC’s logistics requirements.
  • Work closely with IRC HR department when hiring and dealing with other HR issues.
  • Monitor and ensure implementation and spending against plan. Propose corrective measures if anomalies are identified.

Staff Supervision and Management

  • Identify knowledge gaps/training needs and ensure that members of the project team receive appropriate orientation/training (including mentoring, on-the-job sessions as well as formal trainings).
  • In coordination with Jijiga and the Shire Field Coordinators, manage the performance of RDPP program staff by establishing clear, measureable performance objectives, providing ongoing feedback, mid-term review and an annual evaluation.
  • Ensure that RDPP project staff are fully familiar with the project related guidelines, tools, outcomes, activity plans, milestone payment plan and other relevant documents. Provide orientation as necessary.

Job Requirements

Requirements

Professional:

· 5 years of experience for Master’s Degree and 8 years of experience for BA in relevant fields from a recognized university.

· Minimum five years of practical experience on the same level position in managing complex multi-sector projects: preferably in the areas of WASH and/or Education sectors.

· Experience in managing projects implemented in consortia will be considered an advantage.

· Proven ability at multi-tasking, time management, and flexibility, particularly in a multi-cultural environment & knowledge and understanding of project cycle required.

· Innovative and creative problem solver; extensive travel in a remote environment required.

  • Ability to analyze information, evaluate options and to think and plan strategically.

· An in-depth understanding of national and international development issues, particularly in the Shire and Somali Regions of Ethiopia.

· Strong organizational skills.

· Computer literate (word processors, spreadsheet, etc).

Personal:

· Ability to work under pressure, long work hours, and high workload.

· Ability to independently organize work and prioritize tasks.

· Self-motivated, honest, highly responsible, and punctual.

· Excellent interpersonal, communication and presentation skills.

· Ability to work both independently and as part of a team.

How to Apply

· Please send your CV, application letter and copies of credentials to the following address: IRC Addis Ababa office P.O.BOX: 107 code 1110

· Please include 3 references from current and former employers.

· Applications will not be returned. IRC discourages phone calls or personal visits.

· Only applicants meeting the minimum qualification will be short listed and contacted.

Your application letter/cover letter must include the following information.

· Name of the position you have applied for

· Date of application

· Summary of your qualifications and experience

· Motivation/objective of why you have applied for the job

· Permanent Address and present address (if different form permanent) and telephone number

· Disclose any family relationships with existing IRC employees.

Are any of your relatives employed by International Rescue committee (IRC)?

If answer is “yes”, give the following information:

YES NO

NAME

Relationship

Position

Office/field office

IRC is an equal employment opportunity employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status or disability.

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