Posted Jan 11

Multiple Jobs Vacancies

The department of public health at Saint Paul’s hospital millennium medical college
Worabe, Ethiopia Full Time

Subject: Recruitment of Job Personnel

The department of public health at Saint Paul’s hospital millennium medical college is pleased to announce to recruit personnel for the newly established HDSS (health and demographic surveillance site) which is settled at Worabe. Based on the mentioned positions and qualifications applicants are encouraged to apply starting from the date of announcement.

Job descriptions of personnel for recruitment at Worabe HDSS

a. Administrator:

  • Proven experience as an administrator, office assistant or relevant role
  • Outstanding communication and interpersonal abilities
  • Excellent organizational and leadership skills
  • Familiarity with office management procedures and basic accounting principles
  • Excellent knowledge of MS Office and office management software (ERP etc.)
  • Qualifications in secretarial studies will be an advantage
  • BSc/BA in office administration or relevant field is preferred
  • Duties and Responsibilities:

  • Coordinate office activities and operations to secure efficiency and compliance to
  • HDSS policies

  • Supervise administrative staff and divide responsibilities to ensure performance
  • Manage agendas/travel arrangements/appointments etc. for the upper management
  • Manage phone calls and correspondence (e-mail, letters, packages etc.)
  • Support budgeting and bookkeeping procedures
  • Create and update records and databases with personnel, financial and other data
  • Track stocks of office supplies and place orders when necessary
  • Submit timely reports and prepare presentations/proposals as assigned
  • Assist colleagues whenever necessary

  • b. Data manager:

     The coordinator should have a minimum of BSC degree or above in the field of

    Computer science or related discipline.

     Proven experience as data manager

     Excellent understanding of data administration and management functions (collection,

    analysis, distribution etc.)

     Familiarity with modern database and information system technologies

     Proficient in MS Office (Excel, Access, Word etc.)

     An analytical mindset with problem-solving skills

     Excellent communication and collaboration skills

    Duties and responsibilities:

  • Creating and enforcing policies for effective data management
  • Formulating techniques for quality data collection to ensure adequacy, accuracy and
  • legitimacy of data

  • Devising and implementing efficient and secure procedures for data handling and
  • analysis with attention to all technical aspects

  • Establish rules and procedures for data sharing with upper management and external
  • stakeholders etc.

  • Support others in the daily use of data systems and ensure adherence to legal
  • standards

  • Assist with reports and data extraction when needed
  • Monitor and analyze information and data systems and evaluate their performance to
  • discover ways of enhancing them (new technologies, upgrades etc.)

  • Ensure digital databases and archives are protected from security breaches and
  • data losses

  • Troubleshoot data-related problems and authorize maintenance or modifications

  • c. IT manager:

  • Proven working experience as an IT manager or relevant experience
  • Excellent knowledge of technical management, information analysis and of computer
  • hardware/software systems

  • Expertise in data centre management and data governance
  • Hands-on experience with computer networks, network administration and network
  • installation

  • Ability to manage personnel
  • BSC in Computer Science, MIS or similar field
  • Duties and responsibilities:

  • Managing information technology and computer systems
  • Controlling and evaluating IT and electronic data operations
  • Managing IT staff by recruiting, training and coaching employees, communicating job
  • expectations and appraising their performance

  • Design, develop, implement and coordinate systems, policies and procedures
  • Ensure security of data, network access and backup systems
  • Act in alignment with user needs and system functionality to contribute to
  • organizational policy

  • Identify problematic areas and implement strategic solutions in time
  • Audit systems and assess their outcomes
  • Preserve assets, information security and control structures
  • Handle annual budget and ensure cost effectiveness
  • d. Data editor:
  • Proven experience as data entry clerk
  • Fast typing skills; Knowledge of touch typing system is strongly preferred
  • Excellent knowledge of word processing tools and spreadsheets (MS Office Word,
  • Excel etc.)

  • Working knowledge of office equipment and computer hardware and peripheral
  • devices

  • Basic understanding of databases
  • Good command of English both oral and written and customer service skills
  • Great attention to detail
  • Diploma or above in computer science or relevant fields
  • Duties and responsibilities:

  • Transfer data from paper formats into computer files or database systems using
  • keyboards, data recorders or optical scanners

  • Type in data provided directly from customers
  • Create spreadsheets with large numbers of figures without mistakes
  • Verify data by comparing it to source documents
  • Update existing data
  • Retrieve data from the database or electronic files as requested
  • Perform regular backups to ensure data preservation
  • Sort and organize paperwork after entering data to ensure it is not lost
  • e. Secretary:

     Should be computer literate having at least diploma/certificate in secretarial


    Duties and responsibilities:

     Prepare financial summary;

     Monitor financial expenditure of the project;

     Prepares payment forms;

     Engage in secretarial and other office works;

     Monitor administrative business of the project;

     Maintain research center’s archive;

    f. Data clerk:

     Should be computer literate having a minimum grade of 10

    Duties and responsibilities:

     Work at the field project coordinating office;

     Check completeness of data;

     Enter data to computer generated from the field, and submitted by the field

    coordinator/supervisor to the office;

     Give feed back to the coordinator about the data.

    g. Field coordinator:

     There may be more than one field coordinating office and coordinator as


     Should have minimum of diploma in health and health related disciplines/social


     Preferable if knows local language

    Duties and responsibilities:

     Has the responsibility of coordinating/ administering the activities in the field;

     Expected to help researchers visiting the field ;

     Supervise the activities of field supervisors and enumerators;

     Accountable to the WHDSSC coordinator.

    h. Field supervisor:

     Preferable if he/she have previous work experience related to supervision/data


     Able to read and write English, Amharic, Siliti languages

    Duties and responsibilities

     Accountable to the field coordinator/project coordinator;

     Supervises enumerators;

     Makes a tour in villages of field project site to cross check data collected by


     Monthly submits the data to the data clerk/field coordinator;

     Give necessary feedback to enumerators.

    How to apply- Interested applicants can submit their application letter, recent CV and copies

    of all other credentials to HR directorate (room number 99) at St Paul’s hospital millennium

    medical college or at Worabe comprehensive specialized hospital human resource office within 10 working days starting from the announcement date.

    For all positions the place of work will be at Worabe.

    For all positions working in similar projects or research areas is an advantage.

    Salary will be attractive and negotiable.

    Female applicants are encouraged to apply.

    Contact address- +251-112-732686

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